Confidential Secretary

The Law Department handles all matters of legal matters for the city, including litigation, legal advice, contracts, legislation, and enforcement. The Confidential Secretary plays a key role in advancing the mission of the Law Department by supporting the city’s attorneys (“solicitors”) and maintaining their own portfolio of law-related responsibilities.

Essential Job Functions:

• Provide support and assistance to the litigation assistant attorney in organization and preparation of litigation files.
• Organize and maintain confidential records
• Track, analyze, and report on litigation development and docket updates
• Assist the City’s attorneys in supporting City Hall representatives and departments through the litigation process, including but not limited to arranging preparatory sessions and compiling discovery
• Liaise with various stakeholders concerning the city’s insurance claims
• Research applicable state laws/rules and regulations by request
• Provide support and assistance to the City’s attorneys in their provision of legal advice and counsel to City Hall Administration and Departments

• Manage the city’s boards and commissions portfolio, including coordinating meetings, tracking appointments, administrative support, and other duties
• Manage the circulation of documents across city hall and/or with outside parties
• Answer calls to the Law Department and direct inquiries appropriately
• Provide administrative support to solicitors
• Perform related work as may be required

Required Training, Experience, Knowledge, Skill, and Abilities:

• Education: High school diploma or equivalent required. Associate’s degree or higher, and/or additional coursework or certifications, in a relevant field is preferred.
• Experience: 2+ years office experience is preferred. 
• Skills/Abilities:
  • Extremely organized
  • Professional communicator 
  • Capable of maintaining confidentiality
  • Strong attention to detail 
  • Proficient computer skills, including word processing, databases, and spreadsheets

Position Information:

• Available Summer 2025
• Full-time
• 2025 Salary: $47,110.61 (fixed by law)
• Health and dental benefits
• Paid annual leave
• Parking provided
• In-person
• Non-union appointment

Applications accepted at https://scrantonpa.gov/careers/ on a rolling basis until the position is filled.

Confidential Secretary | Job Description