Confidential Administrative Assistant

The Confidential Administrative Assistant serves as support staff to the Human Resources Director and the Human Resources Department. The Confidential Administrative Assistant performs a variety of secretarial and administrative duties. This type of work is performed under the general supervision of the Director.

DUTIES AND RESPONSIBILITIES:

• Assist and administer projects related to City employees
• Routine Filing
• Assist the Department in all facets of City On-boarding processes
• Works with the Business Administration and the Law Department to prepare correspondence, contracts, legislation, as well as other documents
• Serves as a liaison between the public, departments, attorneys, business representatives and their agents
• Establishes and maintains effective working relationships with co-workers, supervisors and the general public
• Serves as the personal secretary to the Human Resources Director (preparing meeting agendas, scheduling, attending and taking meeting minutes for hearings and monthly meetings etc.)
• Answer telephone calls and redirect to the appropriate department
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate both internal and external correspondence
• Organize, advance, and staff special events
• Other related, necessary duties as required by the Department Director/Supervisor

REQUIRED TRAINING, EXPERIENCE, KNOWLEDGES, SKILLS AND ABILITIES:

• Ability to learn applicable procedural guidelines related to applicable codes, ordinances, and regulations.
• Ability to work independently on difficult or complex secretarial tasks.
• Ability to exercise professionalism, good judgement, and tact in answering questions of the public.
• Ability to attend evening meetings outside of normal business hours.
• Secretarial experience preferred.
• Proficient with computers, especially Microsoft Office Suite (Outlook, Word, Excel, etc.).
• High School Diploma or equivalent.
• Must attain a residence in the City of Scranton within six (6) months from the date of appointment, proven by deed, rent receipt, lease, and/or utility bills.
• Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Confidential Administrative Assistant to the Human Resource Director | Job Description